The scope statement is an essential part of every project taken up by any company. It is used to define the overall aim(s) and objective(s) of the project and is also useful for referring to it while the project is under construction. This statement is subjected to constant change which will be in accordance to the modifications that the project faces. This sort of document is useful for keeping all the information pertaining to the project. This must essentially underscore the related scope and the justification for the project, the end-product or objective that the project is stated to produce and the success criteria that it sets to fulfill.
The scope statement should also underline the details of those things that the particular project will not be able to do. The limitations are necessary to be mentioned along with the reasons for them. This is a very vital process and hence should be constructed keeping certain points in mind:
- The aims and objectives of the project should be very clearly mentioned in the statement
- There should be provisions made so that necessary changes can be made as the project progresses.
- The language must be easy and accessible to a large number of people especially to those involved within the project.
- The project manager is responsible for this statement and hence should take responsibility for its compilation.
- The main idea behind the project should be mentioned. The profit or any such expectations should be stated, as well.
- There might be occurrence of some shortcomings or side effects while the project is operative and thus it should not be concealed but mentioned clearly within the scope statement.
- These kinds of statements are generally enclosed with the report of project evaluation thus the lineaments of the former should synchronize with the conclusion part of the latter.