A bank reconciliation statement is generally prepared to tally the entries made in the cash book and the pass book of any organization, company or business firm, at any particular date and thus reconcile the differences between the bank balances, favourable or unfavourable (overdraft), keeping cash book balance unchanged. Such a statement needs to be prepared at regular intervals, although it is not compulsory, to checks if any discrepancies have crept in.
Sample Bank Reconciliation Statement:
Name of the bank: Bank of the United States of America
Bank address: 66, Rayben Street, Los Angeles.
Name of the organization preparing bank reconciliation statement: M/s Steeltac Corporations.
Address: 58, Rayben Street, Los Angeles.
Account Number: H3546IUT64839R9
Name of the official issuing statement: Mr. Joseph Rogers
Designation: Head of the Accounts Management Department
Date of the last statement prepared: 30th April, 2011
Description of the account: This account is basically a record of all the business transactions incurred by M/s Steeltac Corporations.
This reconciliation statement has been prepared for the time period from 1st May, 2011 – 31st July, 2011, to keep a track record of all financial statements.
Bank Reconciliation Statement as on 31st July, 2011
Particulars Debit Balance (Rs.) Credit Balance (Rs.)
- Pass book balance Rs. 55000
- Cheques issued but not presented for payment Rs. 20000
- Deposited cheques not credited Rs. 6500
- ECS received dividend Rs. 8000
- Debited bank charges Rs. 500
- Discounted bills dishonored Rs. 12000
- Insurance premium directly paid Rs. 1000
Balance as per pass book Rs.23000 _________________________________
Rs. 63000 Rs. 63000
Signature of the official: __________________________________